2018 FOIA-Privacy Act Training Workshop -- Chicago

(Includes Records Management)

September 5-7, 2018
Chicago, Illinois — Sofitel Chicago Magnificent Mile

Hotel Information

The Sofitel is holding a block of sleeping rooms until Wednesday, August 7, 2018, at the per diem rate of $226 single/double occupancy with one King or Queen bed. Rooms with two double beds are an extra $40.00 per night. There is an extra person charge of $20 per room per night for more than two persons in the same room. (The rates are subject to applicable state and city taxes, which are currently 17.40%, and are subject to change without notice. State tax is 12.90% and city tax is 4.50%.) Please note that federal employees are not exempted from state and local taxes.

The group rate can also be applied three days prior and three days after the scheduled meeting dates, based upon availability. For more information on the per diem rates, please visit http://www.gsa.gov/portal/category/100120.

After August 7, 2018, or if ASAP fulfills its sleeping room block before August 7, 2018, room reservations will be on a space/rate availability basis. ASAP's room block is Monday, Sept. 3 – Friday, Sept. 7. Please be advised that limited rooms are available on Sept. 3 and Sept. 7.

Protect your sleeping room — reserve your room with the hotel early.

Individual Hotel Reservations — To make hotel reservations, please call the Sofitel at 877-813-7700, ask for group reservations and reference the AMERICAN SOCIETY OF ACCESS PROFESSIONALS ROOM BLOCK to ensure you receive the discounted group rate of $226 per night. The hotel requires a credit card guarantee but will not charge the card until you are within the cancellation/no show window.

If you are not able to reserve a room at our special rate at the Sofitel Hotel, please email the ASAP office, as we MAY be able to accommodate you.

• Check-In / Check-Out — Check-in time is 3:00 p.m. on the day of arrival. Attendees may be checked in earlier depending upon occupancy levels and room availability. Check-out time is 12:00 p.m. on the day of departure.
• Early Departure Fee — At check-in, each guest will have the opportunity to reconfirm his/her departure date. Any guest departing before the confirmed departure date will be assessed a one night charge.
• Individual Cancellation — If you cancel your hotel reservation 24 hours PRIOR to the arrival date, this will result in charging the first night's room and tax to your credit card (policy subject to change — check your hotel confirmation!).
• Guest Rooms have complimentary high speed wireless internet access. Premium, higher speed connection is available for $14.95 per day.
• Hotel Parking — Parking is available at the hotel at your expense. ASAP does not reimburse for parking. Current rates are $32 for daily parking (no in/out privileges) and $69 for overnight parking (free in/out privileges). Rates are subject to change. If you will be parking daily, please contact the hotel for recommendations for less expensive parking lots nearby.